TIN (Tax Identification Number) checks are crucial for tax compliance, preventing fraud, and ensuring accurate financial records. They help employers verify employee legitimacy, avoid IRS penalties for incorrect tax reporting, and confirm work eligibility.

With Onboard, you can assign TIN checks as a task for your workers to complete. Fountain has partnered with Yardstik to support this task type.

Yardstik

Yardstik is a background check and screening provider that helps you verify and hire the right people faster while keeping bad actors out of your workforce. Save time and money on unnecessary onboarding checks and by removing fraud at the top of the hiring funnel. Yardstik allows you to:

Clear the right people faster: Implement tools and processes that make it easy to screen at scale.
Reduce fraud: Prevent bad actors from joining your platform and keep you safe.
Save money on unnecessary checks on fraudsters: Stop new hires before they make it too far along in your onboarding process.

With Fountain's Onboard integration, the applicant will complete the Yardstik TIN check process within an iFrame embedded in the Worker Portal. The information collected will be sent to Yardstik to be processed and then sent back to Fountain for review.

Obtaining a Yardsik Account

In order to enable Yardstik’s integration, you will need to create an account by completing this page on the Yardstik website. Ensure TIN check verification is included in your account.

Already have a Yardstik account? Please skip to the next section of this article.

Yardstick Account configuration

Once you have your account with Yardstik, you'll connect it to your Fountain account by following the steps below:

Navigate to the Settings page by clicking your company logo in the bottom left corner of the sidebar and then Settings.
Click the Onboard tile.
In the Background checks provider section, enter your company's Yardstik API key and the email for the Yardsik admin account. The API key will be provided by Yardstik.
1. Even though this section says background checks, it applies to TIN Check task types as well.
Click Save.

Adding a TIN Check Task

After completing your setup, you can now assign a TIN check task to your workers:

Create a new onboarding flow following the steps in this article, including entering a Flow Name, selecting a Flow Type, and adding a Flow Description.
On the Create Flow screen, add the TIN Check task type.
Finish the rest of the flow creation steps and Publish.

If you do not have a TIN Check as an option when adding tasks, reach out to your Fountain Customer Success contact or [email protected] for assistance.

Worker Experience

Workers who are assigned a TIN check task will be guided through an embedded view of Yardstik’s TIN check flow. Workers will enter their name and tax identification number which must be a 9-digit number.

Reviewing TIN Check Status and Results

After the worker provides their name and TIN number in their Worker Portal, results can be reviewed in their Worker Profile in Fountain. There will be a status of either pending, match, or mismatch.

In the left sidebar, click Onboard. You will land on Flows and tasks screen by default.
Click the name of the flow that contains the TIN Check task.
Click the name of the worker to open their Onboard Profile.
The status will be listed. Click the 3 dots button to reset the task for the worker.

⬅️ Previous article: Getting Started with Onboard

➡️ Next article: Yardstik - Background Check Tasks